Construction PA

Northampton  |  £28000 + Package + Bonus  |  Permanent Full Time  |  Ref: 3967

ARC have a new opportunity for an experienced Construction Secretary to join the team at a highly regarded five star builder based in Northampton. As the Construction PA you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and the developments:

The ideal Candidate:
• Educated to GCSE standard or equivalent in Maths and English
• Experience of working in an office environment, ideally in
construction or house building
• Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Excellent numeric and literacy skills
• Able to work with a high degree of accuracy
• Excellent organizational skills
• Ability to communicate with colleagues of varying seniority
• Be able to work well as part of a team and able to use own initiative
when required
• Professional, with a positive outlook
• Able to prioritise workload to meet deadlines
• Willingness to learn and develop skills and knowledge
• A commitment to work as required to meet the needs of the business

More about the Construction Secretary role:
• Assist the Construction Director in producing the monthly health and
safety reports and board reports.
• Provide support to all site based personnel to ensure the smooth
running of the developments.
• Maintain an accurate and efficient filing and archive system
• Complete weekly time sheets and pass to the Payroll department within
agreed timescales
• Logging of customer defects and updating when required
• Liaise with Site Managers regarding outstanding customer defects
• Co-ordinate and produce letters, reports, memos as required using
Microsoft Office packages
• Monitor and update complaints register
• Process and deal with invoices accordingly, ensuring they are paid
within a timely manner
• Identify any issues from site personnel and raise with the
Construction Director
• Arrange and support training courses for the department against the
training plan and update training records.
• Be familiar with the Company’s health, safety and environmental policy
• Administer filing system for fire safety photographic records
• Order PPE, workwear and stationery items
• Arrange and support meetings and events, and arrange accommodation as
required
• Holiday cover for reception duties including answering the telephone,
record and distribute messages accordingly and process incoming and
outgoing post